Three benefits of brand consistent documents
It’s fair to say that law firms create documents. Lots of them.
Whether yours is a large firm or a small one, document design should consistently reflect and promote the firm’s brand. The visual quality of your correspondence and documents significantly impacts the way your business is perceived in the outside world, and speaks more about the firm’s reliability and professionalism than you might imagine.
Brand consistent documents convey your professional image
So what is a brand consistent document? Document branding starts with designing the way the firm’s documents and correspondence look, incorporating the correct use of font styles, sizes, colours and images, as well as the overall format, all in line with your brand values.
Implementing brand consistent document layouts throughout the business is key to promoting the firm’s professional image, as well as endorsing the business as one that offers a cohesive standard of client care across all their departments.
Brand consistent documents increase productivity
When you incorporate your firm’s branding into a range of Microsoft Word templates, staff can easily access ready-to-go, approved formats for every type of document. Brand consistent documents may include features such as automatic paragraph numbering, a table of contents, and cross-referencing. These so-called ‘smart’ features make documents easier, and faster, to work with and are essential for documents being shared electronically, endorsing the firm as being tech-savvy and efficient.
Brand consistent documents reduce training and support needs
When you implement brand consistent documents, your staff know what the rules are and how the documents should look and behave, so the need for training is reduced. Documents that are based on well-constructed standardised document templates are likely to be more stable and therefore require less specialist IT support.
Integrated Office Solutions
Microsoft Office is the leading office automation product, with Microsoft Word being the number one document production tool in law firms, especially in the UK. It is full of advanced features that will benefit your firm, but they can be difficult to use, especially for non-specialist staff. It’s a dilemma – knowing the product can do so much more but not having the time or expertise to find out how.
And that’s where IOS comes in.
Talk to us about our comprehensive Microsoft Word-based document production and automation solutions, including brand consistent templates, macros, and customised Ribbons, designed with, and for, UK law firms.
Our solutions can stand alone or be seamlessly integrated with practice management, case and document management systems.
Take a look at how our cost-effective products can help your firm improve your document image, increase productivity, and reduce training and support needs.
