Why a project manager is truly worth their weight in gold
Managing projects from start to finish can be a daunting task. While some may attempt to tackle it without project management expertise—or even without a dedicated project manager altogether—this DIY approach often leads to less-than-ideal results. Today, we’re exploring why having an experienced project manager on board leads to far better outcomes.
What does project management involve?
Let’s start by breaking down what project management actually entails...
The process is divided into four key phases:
Setting the scene. The first step is defining your organisation’s goals. These objectives answer the fundamental question: why is this project being done? From there, you can identify the deliverables that will guide the project towards achieving those goals.
Planning the project. With a clear endpoint in mind, it’s time to break down the project into manageable activities. This is where a timeline, budget, resources and roles are mapped out. Essentially, you’re answering the “who, what, when, where, why and how” of the project.
Executing the plan. After careful planning, it’s all about delivering on those requirements. But here’s the catch: projects rarely go exactly as planned. That’s why you need to avoid “scope creep” (when a project expands beyond its original goals) by closely managing milestones, resources and costs.
Reviewing performance. Once the project wraps up, it’s time to learn from the experience. What went well? What could be improved? By analysing both successes and setbacks, your next project will be even more successful.
The risks of skipping a project manager
No matter the size of the project, the expertise of a project manager makes all the difference. Without one, you may encounter some common challenges:
Poor planning: The project is poorly defined from the start, setting it up for failure.
Unclear objectives: Vague goals lead to confusion and chaos for everyone involved.
Missed milestones: Delays pile up when key deadlines aren’t met.
Ineffective measurement: Without clear goals and timelines, tracking progress is nearly impossible.
Wasted resources: Mismanaged budgets, time and personnel become costly mistakes.
Scope creep: Projects balloon beyond their original plan, overwhelming your resources.
Increased risk exposure: Unforeseen issues become harder to manage without mitigation strategies.
Bad communication: Without someone facilitating communication, key information is often lost.
Disengaged stakeholders: External parties may lose interest or feel disconnected.
Disappointing results: The final outcome may fall short of expectations due to a lack of oversight.
Uncontrolled changes: Change requests pile up, derailing the project.
Non-compliance: Regulatory requirements are often overlooked.
The benefits of having a project manager
On the other hand, having a skilled project manager leading the charge offers numerous advantages, including:
Effective planning: A solid plan from the outset prevents many headaches down the road.
Clear objectives: Everyone knows what the goals are and how to achieve them.
Realistic timelines: A well-thought-out schedule helps prevent costly time overruns.
Increased productivity and profitability: Resources are used efficiently, minimising waste.
Risk mitigation: Potential risks are identified and managed before they cause significant problems.
Stronger relationships: Open communication keeps all stakeholders engaged and informed.
Better control: Progress can be measured and adjusted as needed to ensure success.
Smooth change management: Changes are handled thoughtfully and without disrupting the project.
Guaranteed compliance: All tasks are completed in full compliance with relevant regulations.
Why legal expertise matters
If your project manager has a background in the legal sector, you’re in even better hands. A deep understanding of legal processes and regulations means they can offer tailored guidance, especially for law firms or legal-focused projects.
Choosing the right project manager
In conclusion, a project manager is essential for ensuring that your project is completed on time, within budget and to the desired standard. Trying to save money by skipping a project manager is often a false economy. As we’ve discussed, having the right person in charge is worth their weight in gold.
Project managers bring a wealth of transferable skills across industries, but those with legal expertise truly have an edge. Their blend of commercial awareness and legal knowledge creates a recipe for success.
If your business lacks in-house project management skills, consider partnering with a consultancy like Integrated Office Solutions. Hiring a temporary project manager or engaging in training for your team is a cost-effective solution.
Get in touch with Integrated Office Solutions
For more information, contact our friendly team at Integrated Office Solutions by emailing info@iosl.co.uk, calling 0208 713 0929 or visiting iosl.co.uk/contact-us.